Industries · Staffing & Recruitment
The work that keeps recruiters from recruiting.
Most of a recruiter's week goes to screening resumes, chasing candidates, and keeping the ATS tidy. We redesign that back office and automate the repetitive parts, so their hours go into placements.
Staffing runs on speed and relationships. But the day-to-day is full of manual, repetitive work — reading every resume, scheduling over email, following up by hand, and keeping an ATS current that quietly falls out of date.
We understand how agencies actually operate, from intake to redeployment. Rather than adding another tool, we simplify the workflow first, then automate the parts that never needed a person — while leaving every judgment call where it belongs, with your recruiters.
Where the time goes
The pattern is consistent across agencies we talk to.
Manual screening
Recruiters read every resume by hand, and the criteria drift from person to person.
A dormant ATS
Thousands of qualified candidates sit in the database, never re-engaged for new roles.
Scheduling friction
Interviews get booked over back-and-forth email, adding days to every loop.
Slow follow-up
Strong candidates go cold because no one got back to them in time.
Workflows we commonly redesign
Intake & requisition setup
Turning a new role into a clear, structured brief the rest of the process can run on.
Sourcing & screening
Pre-scoring inbound and database candidates against the requisition before a recruiter looks.
Interview scheduling
Coordinating candidate and client availability without the email tag.
Candidate follow-up
Keeping people warm with timely, personal touchpoints through the pipeline.
Redeployment & reactivation
Bringing past and placed candidates back into play for new requisitions.
Where automation earns its place
Not everything should be automated. These are the parts that should.
Repetitive, rules-based work
Screening against fixed criteria, data entry, and status updates that follow the same logic every time.
Time-sensitive follow-up
The touchpoints that only work if they happen fast and consistently, at a volume people can't sustain.
Database mining
Searching a large ATS for matches to a new role — something software does far better than a person.
Operational visibility
Surfacing where time-to-fill and margin are leaking, in real time rather than after the fact.
Example systems we install
Each is built around your workflow and your ATS — not a generic template.
Candidate Screening Assistant
Pre-screens and ranks candidates against the requisition as they apply, surfacing the ones worth a recruiter's time — without making the final call.
ATS Revival Engine
Mines your existing database for candidates who match new roles and re-engages them, turning a dormant ATS into a live pipeline.
Scheduling & Follow-Up Automation
Coordinates interviews and keeps candidates warm with timely, personal follow-up, so fewer people go cold between steps.
Pipeline & Margin View
Gives leadership a live read on pipeline health, time-to-fill, and margin, so a stalling search is visible before it costs the placement.
What changes
Recruiter time returns to selling
The repetitive back office stops consuming the hours that should go to candidates and clients.
Faster, more consistent response
Candidates hear back sooner, and the experience holds up across every recruiter.
More from the database you already have
Existing candidates get reactivated instead of re-sourced from scratch.
Clearer operational visibility
You can see where time and margin are going while there's still time to act.
How we implement
Map, install, run.
Every engagement starts by mapping how your operation actually runs and simplifying what's in the way, before anything is automated. We install one system at a time, integrated with your tools and documented for your team — then stay on to keep it working.
See how it worksQuestions we hear
We build on top of Bullhorn, Loxo, JobAdder, Crelate, Vincere, and Zoho Recruit. If you're on a different ATS, mention it on the call — most have an API we can work with.
Get Started
See what this would look like for your agency.
Book a discovery call. We'll ask how your operation runs today, where the time goes, and whether we're the right fit to help.